Centralia Library Board Meeting
August 10, 2010
Trustees in Attendance: Laurel Auck, Russ Chrisman, Lorry Myers, Dana Armontrout, Kay Cox, Beth McCoy, Palmyra Rawlings. Nancy Wheeler, Angie Taylor
Trustees Absent:
Others in Attendance: Patt Olsen, Trish Admire, Erin Palmer,
President Myers called the meeting to order at 6:04 p.m.
Public Comments: None
City Information Report: None
Minutes:
July Minutes were read and approved. Motion made by Trustee Auck and seconded by Trustee Rawlings. All in favor, the motion carried.
Treasurer’s Report:
A) July budget report was reviewed. Motion made by Trustee Chrisman and seconded by Trustee Wheeler. All in favor, the motion carried.
B) July circulation report was reviewed and is upfrom last year. We had 54 new patrons in July.
C) CD update: Trustee Rawlings is going to take overseeing of the CD investments. $25,000 cd is up for renewal. $50,000 cd is up for renewal next month. Trustee Rawlings presented rates from various banks. Discussion followed. Motion was made to accept Trustee Rawlings recommendations for the three CD’s that are up for reinvestment; 1st CD by Trustee Taylor and seconded by Trustee Auck, All approved, motion carried. President Myers abstained. 2nd CD motion made by Trustee Chrisman and seconded by Trustee Wheeler. All approved, motion carried. President Myers abstained. 3rd CD, motion made by Trustee Wheeler, seconded by Trustee Auck. All approved, motion carried. President Myers abstained. Trustee Rawlings will coordinate the opening of the new CDs.
Director’s Report:
A) Technology update: The children’s computers are set to reboot everytime someone signs off so the computer resets to start. There is a problem with on the of the children computers hard drives and is being looked into with Dell. Terry put in 79.5 hours working on the computer update. Jim Denham offered to come in and change out the six children’s programs as needed for his regular rate.
B) Merit Beck is going to work with the Boone Co. Prosecutor and the Centralia Police department to prosecute for overdue books.
C Director Olsen gave us an update on the Summer Reading Program. 299 children participated in the program. Becky took over with the younger children while Rachel is on maternity leave. The pool party had a good turn out including lots of families.
New Business:
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Erin Palmer of Harry C. Winfrey, CPA, P.C. presented our yearly audit results. The Library received an Unqualified Analysis, the highest we can received. Ms. Palmer then guided us through the total audit. Ms. Palmer made the recommendation that we look into upgraded our financial computer software to Quickbooks so we can run an actual financial statement. This came from the number of grants that we have been received in the past few years and should make our financials easier to breakout. Trustee Cox made a motion we accept the audit as presented. Trustee Taylor seconded. All approved, motion carried. Ms. Palmer will submit the audit to the State and City electronically. Director Olsen will check prices for Quickbooks.
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Lynn Behrns projected tax revenue rate at .2997.
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OCLC, the courier service that handles our inter-library loans and they are being sued for allegedly anticompetitive practices. Director Olsen will keep us updated.
Old Business:
None
President’s Report
Nothing.
Trustee Rawlings motioned to adjourn regular session. Trustee Auck seconded. Roll call vote, All in favor, motion carried.
Trustee Rawlings motions to go into executive session. Trustee Taylor seconded. Roll call vote, all in favor, motion carried.
Trustee Auck made a motion to adjourn closed session. Trustee Rawlings seconded. Roll call vote, all in favor, motion carried.
Trustee Wheeler motioned that the meeting be adjourned. Trustee Mc Coy seconded. All in favor, motion carried. The meeting adjourned at 7:16 p.m.
Respectfully Submitted,
Dana Armontrout
Secretary
